Policies & Forms

Graduate Student Evaluation At Committee Meetings

Grades for J810 and G901 will be assigned by the student’s Advisory and Research Committees.  Students will hold at least two committee meetings per year, during which the student’s progress in the program will be assessed.  At each meeting, the committee will decide upon a grade that reflects the student’s progress, and each committee member will initial the grade form to indicate their assent to that grade.  The committee will also fill out a rubric that details the level of the student’s progress.  After the meeting, the Chair will submit a written synopsis of the student’s progress to the Course Director (Graduate Advisor).  Failure to hold a meeting for a given semester will result in a grade of Incomplete (I) at the end of that term.  If no letter grade is assigned within 1 year, the I is automatically converted to an F. 

The grade given to a student at the completion of a committee meeting will be based upon a variety of criteria:

a)    the student's understanding of the literature and ability to apply that literature to the design of the project;

b)    the appropriate design of experiments including controls;

c)     the student's technical ability;

d)     the student's ability to move the project along logically, responding to problems as they arise;

e)     satisfactory progress since the previous meeting;

f)      the ability of the student to effectively communicate the project and its results;

g)     the student's ability to think logically in responding to questions/comments; and

h)     the student’s professionalism, as shown by their participation in required activities beyond didactic coursework and research. 

As the student advances through the program, the ability of the student to work independently will also contribute to the formulation of a grade.

The narrative summary, in addition to providing a synopsis of the committee’s discussion of the student’s progress, should outline any concerns or goals laid out for the student and should include any decisions made, such as approval of coursework, readiness for the qualifying examination, or permission to write the thesis. 

It should be noted that satisfactory performance is denoted by a grade of B.  The basis for assigning any grade above or below a B should be reflected in both the narrative summary of the committee meeting and in the rubric completed at the committee meeting. 

Policies on Outside Activities Undertaken During Doctoral Studies or Before Completion of the Ph.D. Program

Note that these professional activities include but are not limited to coursework unrelated to the program or beyond program requirements and internships with outside agencies. 

Policies on Dismissal of Students from the Program

Policy on Financial Support of Students after the Thesis Defense

Policy on Leave of Absence Requests
A student who wishes or needs to interrupt their study temporarily may request a leave of absence.  Our Department policy is to follow the policies for leaves of absence outlined by the IUSM Graduate Division.  Three types of leave may be granted and are described below.  For policy details and formal leave requests, consult the Graduate Division.   

Family Leave of Absence
A student who wishes or needs to interrupt study temporarily for reasons of pregnancy, maternity care, or paternity care may request a family leave of absence for parental responsibilities. 

Medical Leave of Absence
A student who must interrupt study temporarily because of illness or injury may request a medical leave of absence.   

Personal Leave of Absence
A student who wishes or needs to interrupt study temporarily because of personal exigencies may request a medical leave of absence.  Personal exigencies are those that do not pertain to your own illness/injury, or pregnancy, maternity care, or paternity care.   

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